(Approved by the Board on November 18, 2003)
1. Income from Membership Dues
1.1 All membership dues collected after the elections belong to the funds of the new administration.
1.2 The Membership Board Director will collect all checks for membership dues, record relevant information (amount paid, check number, expiration date, etc) in the database, and keep copies of the checks as record before mailing the checks to the Board Treasurer.
2. Income from Donations and Fund-Raising
2.1 All income from donations and fund-raising activities must be sent to the Board Treasurer and directly deposited into the Board account of the current administration.
2.2 The individuals who first receive checks from donors or sponsors must keep copies of the checks as record before mailing the checks to the Board Treasurer.
3.1 Fund-raisers who are not current elected officers of ACPSS are entitled to receiving, with approval of the President, a reasonable per diem, travel expenses, and/or an award of free lifetime membership. Current elected officers of ACPSS will only be reimbursed for appropriate expenses.
3.2 All reimbursement requests must be approved in writing (e.g., e-mail, fax, or actual signature) by the President, or by the Executive Vice President if the reimbursement is for the President.
3.3 All reimbursement requests must be made with original/valid receipts and written descriptions of the reasons.
4. Treasurer and Account Management
4.1 The Treasurer does the routine and timely book-keeping for the Board account and keeps all financial records of the Board.
4.2 The Treasurer must keep a copy of any check received before depositing the check in the bank.
4.3 The Treasurer can sign checks up to $500.00. Any checks above $500.00 must be pre-approved in writing (e.g., e-mail, fax, or actual signature) by the President.
4.4 The Treasurer makes an annual financial report to the Board at the end of the first year, and the second, final, financial report to the Board on the account of the two years at the end of the term of the Board. Either report is due the end of October or the beginning of November. Upon review by the Board and approval by the President, both annual reports shall be published to the ACPSS members.